Terms and Conditions

1. About this Website

This website is operated for the Cook Islands Nursing Council. It provides public information, access to Council resources, a searchable public nursing register, and a secure online portal for nurses, midwives, and nurse practitioners.

The website supports online registration, annual renewal, document submission, declaration confirmation, payment processing, and Council review processes.

2. Role of the Cook Islands Nursing Council

The Cook Islands Nursing Council is responsible for maintaining the nursing register and supporting the regulation of nursing and midwifery practice in the Cook Islands.

The Council may review applications, assess submitted information, request further details, approve or decline registration, update registration status, issue annual practicing licenses, and maintain public register information.

3. Use of the Public Nursing Register

The public nursing register is provided to allow members of the public, employers, organisations, and other users to verify selected registration information.

Public register information may include Registration Number, Last Name, First Name, Scope of Practice, Registration Status, Expiry Date, and any public limitations or conditions where applicable.

Users must not misuse, copy, scrape, republish, alter, or use public register information for unauthorised, misleading, commercial, or unlawful purposes.

4. Nurse Accounts

Nurses, midwives, and nurse practitioners may create an account to access the secure registration and renewal portal.

You are responsible for keeping your username, password, and account access secure. You must not share your login details with another person.

You must ensure that all information submitted through your account is true, complete, accurate, and kept up to date.

5. Registration and Renewal Submissions

The online portal allows eligible users to submit information for first-time registration, annual renewal, professional information updates, CPD information, declarations, and supporting evidence.

Submission of information through the website does not automatically guarantee registration, renewal, approval, or the issuing of a certificate or annual practicing license.

All submissions are subject to review by the Cook Islands Nursing Council or authorised administrators.

6. Accuracy of Information

You must ensure that all personal details, professional information, employment details, qualifications, CPD records, declarations, uploaded documents, and payment-related information are accurate and complete.

Providing false, misleading, incomplete, or fraudulent information may result in your application being delayed, declined, restricted, suspended, cancelled, removed from the register, or referred for further Council action.

7. Scope of Practice and Professional Responsibilities

Nurses, midwives, and nurse practitioners must only practice within their approved scope of practice and in accordance with applicable legislation, Council standards, policies, guidelines, and professional requirements.

You are responsible for maintaining your professional competence, completing required Continuing Professional Development, and complying with Council requirements.

8. Declaration Confirmation

The website may require users to confirm a declaration as part of registration or renewal.

By confirming the declaration, you acknowledge that the information you have provided is true, complete, and correct to the best of your knowledge. You also confirm that you understand and agree to comply with the Nurses Act 1986, the Scope and Standards of Practice for Nurses and Midwives in the Cook Islands, and relevant Council requirements.

9. Document Uploads

Users may be required to upload supporting documents, including identification, qualification evidence, CPD evidence, competency evidence, police clearance, overseas annual practicing certificate, declarations, or other documents requested by the Council.

You must only upload documents that are accurate, relevant, lawful, and relate to your own registration or renewal submission.

Uploaded documents may be reviewed by authorised Council administrators for registration, renewal, audit, compliance, verification, or Council decision-making purposes.

10. Audit and Verification

The Cook Islands Nursing Council may conduct audits, verification checks, or reviews of submitted information, CPD records, practice evidence, declarations, and supporting documents.

The Council may contact employers, referees, education providers, regulatory authorities, or other relevant organisations where required to verify information submitted through the website.

Failure to provide requested information or evidence may affect your application, renewal, registration status, or annual practicing license.

11. Payments

Registration, renewal, verification, or other Council-related fees may be payable through this website.

Payment of a fee does not automatically guarantee approval, registration, renewal, certificate issue, or annual practicing license approval.

Payments are processed through an external payment gateway or merchant banking service. The website may record order information, payment status, receipt details, transaction references, and payment confirmation information.

12. Refunds

Refunds are considered in accordance with Council processes and the circumstances of the payment.

If a payment was made incorrectly, or if an application is declined and a refund is considered appropriate, the refund may need to be processed through the relevant merchant banking portal or payment gateway.

Processing times for refunds may depend on the payment gateway, merchant bank, card provider, or financial institution involved.

13. Website Content and Resources

The website may provide access to Council documents, policies, guidelines, legislation, forms, announcements, and public resources.

These resources are provided for information and Council administration purposes. Users should ensure they are referring to the latest version of any document or guideline published by the Council.

The Council may update, replace, remove, or revise website content and documents at any time.

14. Acceptable Use

You agree not to misuse this website or its services.

• Do not attempt to access another user’s account or private information
• Do not submit false, misleading, unlawful, or fraudulent information
• Do not upload malicious files, viruses, or harmful content
• Do not interfere with website security, performance, or availability
• Do not copy or misuse public register information
• Do not use the website for unauthorised commercial, unlawful, or harmful purposes

15. Account Suspension or Access Restriction

The Cook Islands Nursing Council may restrict, suspend, or remove website access where there is suspected misuse, false information, security risk, unauthorised access, or breach of these Terms and Conditions.

Access restriction may also occur where required for maintenance, system protection, website updates, or Council administration.

16. Website Availability

The Council aims to keep the website available and functioning, but does not guarantee that the website will always be uninterrupted, error-free, secure, or available at all times.

Access may be affected by maintenance, hosting issues, internet outages, third-party services, payment gateway availability, plugin updates, security measures, or other technical matters.

17. Third-Party Services

This website may use third-party services such as hosting providers, WordPress plugins, WooCommerce, payment gateways, email delivery services, security tools, analytics tools, and other technical services.

The Council is not responsible for the terms, privacy practices, availability, or performance of third-party websites, platforms, payment gateways, or external services.

18. Privacy

Personal information submitted through this website is handled in accordance with the Cook Islands Nursing Council Privacy Policy.

Users should read the Privacy Policy to understand how information is collected, used, stored, disclosed, and protected.

19. Limitation of Liability

To the extent permitted by law, the Cook Islands Nursing Council is not liable for loss, damage, delay, interruption, error, unauthorised access, or other issue arising from use of the website, inability to access the website, third-party service failure, or user-submitted incorrect information.

Nothing in these Terms and Conditions limits any obligation or responsibility that cannot be excluded under applicable law.

20. Changes to These Terms

The Cook Islands Nursing Council may update these Terms and Conditions from time to time to reflect changes to the website, registration processes, payment systems, legal requirements, Council procedures, or operational needs.

The updated version will be published on this website.

21. Contact

For questions about these Terms and Conditions, website use, registration, renewal, or Council processes, please contact the Cook Islands Nursing Council.